How far in advance do I need to order the caterer? How to adapt with the room and the guests?
Don't panic, your caterer will be ready!
The turnover of a caterer generally varies from 1 to 3 between the low periods (school vacations, August) and the high periods (end of year parties, and summer period). Also, the workload of a caterer is unequal from one day to another of the week. Tuesdays and Thursdays are good for business events, while family gatherings are on Fridays or Saturdays (such as weddings and christenings). So by nature, caterers are used to adapting to the modulation of order volume. To do so, they rely on a flexible structure and mobilize additional manpower (cooks, maitre d'hotel and waiters) in case of an increase in activity.
The current trend is also conducive to an increase in the number of last-minute orders, especially in companies. Ordering deadlines are being reduced to only 4 to 7 days before the event, even for meetings of a hundred people. At Catering HK, we have adapted to this reality by allowing online orders up to two to three days before your event, depending on its complexity. Visit our quote page to check availability.
These two observations make us say that you can be confident about the technical feasibility of your event, private or professional, even 1 to 2 weeks in advance. Of course, this period is understood to be from the final signature and the payment of the deposit requested by the caterer. It is not appropriate to come and meet him for the first time for a private event, a wedding, less than 15 days in advance. Because the time to discover his products, his services, and to agree with him on the price, you risk to find yourself out of time.
Be sure to get a head start!
You may have a marginal interest to take in advance. To the extent that you are able to do so, the further in advance you book, the further in advance you will be able to pay the deposit. This cash advance reassures the caterer and facilitates his planning of organisation, and will allow you, why not, to negotiate the price more than at the last minute.